WEDDINGS & EVENTS 2022
Founder Ashley Holzapfel earned her Bachelor of Business Administration in Sport & Event Management from George Washington University. Her resume boasts over 15 years of diverse event coordination & management, from organizing proms & carnivals to celebrity meet & greets, restaurant openings, Super Bowl parties, and the like. After moving to Colorado in 2011, it made sense to begin wedding management & event coordination. She worked 3 seasons for different venues & loved seeing couples' visions turn into a reality. Now she is out on her own, which means more flexibility & personal touches. Contact her at dowellconceptsllc@gmail.com to arrange a virtual meeting & see if Ashley is the right fit to assist you on your special day!
PARTIAL COORDINATION
12 MONTHS PRIOR TO WEDDING
Overview call with couple to learn of budget, all hired vendors, and overall planning done
If vendors are not hired or hiccups arise, present new vendors to hire within budget
Ensure all necessary vendors are booked
Unlimited emails between myself and couple for questions & planning advice on wedding design, layout, cost cutting suggestions if appropriate
1-2 MONTHS PRIOR TO WEDDING
Review vendor contracts & their deliverables
In person walk through at venue, offering suggestions on decor & table locations
Detailed review of timeline, layout, vendors, decorations, approximately 2 hour in person meeting with couple and caterer
Additional vendor meetings upon request
Communicate via email with all vendors to review arrival times
Email walkthrough packet & layout one month prior to wedding to vendors & couple for review and final edits
Email finalized walkthrough packet & layout at least one week prior to wedding to all vendors & couple
DAY BEFORE WEDDING
Rehearsal coordination, approximately 1 hour at venue or mutually agreed upon location
Work with officiant on precessional, processional
Review any unanswered questions
Obtain guestbook, programs, menu cards, favors, cake knife & server, toasting flutes, candles, any non-perishable centerpieces, final checks for vendors, etc. prior to departure
DAY OF WEDDING
Arrive 2 hours prior to guest arrival (ex:ceremony start time is 5:00PM, I would arrive 2:30PM)
Check in with couple & handle any needs that arise
Be liaison between vendors and couple/family
Distribute final payment checks if applicable
Ensure all table, chairs, & decor setup at reception has been executed to specification of couple & all contracts have been fulfilled by vendors
Set up favors, menu cards, candles, cake knife & server, toasting flutes, etc. if not done by vendor or set up crew
CEREMONY
Set up ceremony site with table, linen, & couple activity if applicable
Ensure correct number of seating at ceremony site, especially front rows for reserved seating
Distribute bouquets and pin boutonnieres
Greet guests & get them seated
Coordinate with DJ to queue ceremony music or play music on provided sound system
Line up & queue ushers/family, wedding party, and couple down the aisle
Move floral arrangements, guest book, any other decorations to reception
Break down ceremony site with set up crew
RECEPTION
Communicate with all vendors in order to follow previously established timeline
Coordinate with photographer & DJ in order to get couple announced
Coordinate with caterer to ensure food is ready to be served prior to guest seating
Ensure timely activities - toasts, first dances, cake cutting, garter & bouquet toss
Box up guest book, marriage license, extra programs or menu cards, all gifts etc. & put in safe spot